Common Post Business Incorporation Procedures

These are the procedures that have to be completed post business incorporation process.

Post the incorporation process, a company whether public or private becomes a separate legal entity that is distinct from the members who incorporate it. The company has an owned name and a registered address for its operations.

The company performs its operations through the directors who are based at the jurisdiction. The board members are appointed by the management of the company. The Directors have the power of policy making and running the offshore operations. They report to the headquarters of the organization.

Post incorporation the documents and reports that have to be filed annually are balance sheet, annual return and some periodic reports that have to be filed with the ROC.

Board members selection


A chairman has to be appointed or elected for the board. Further, first directors are selected and their names are featured in the articles of business incorporation. A new member can be inducted in the Board at any time by conducting an opinion poll and announcing in the Board meeting.

Business Transaction commencement


The board then appoints auditors within the first month of the incorporation. If the management board fails to appoint auditors in the first month of inception, the shareholders appoint them through a general meeting. The first board of directors arrives on a financial year that usually commences from the date of incorporation to the approaching 31^st March. Second financial year starts from 1^st April to 31^st March of the next year. Apart from 4 mandatory board members meeting, an Annual General meet is conducted including all the shareholders where the annual reports of audit, finance are released and discussed.

Issue of Share Certificates


Share Certificates are issued in the first board meeting with the unique company seal and authorized by the board of directors.

Annual Accounts and Audits reports

These reports are filed and discussed in the annual board as well as general body meeting. These documents have to be registered with the jurisdiction registrar without fail.

Filing Annual Returns and the statutory books to be maintained

The company should compulsorily file annual return, duely authorized by the board as well as the management to ensure transparency. The company also should have a permanent mail address for all the legal communications with the concerned registering officer of the jurisdiction. The company should maintain statutory books and registers pertaining to the operations and transaction of the company diligently to avoid any penal actions.


If a business incorporation is done following all the necessary procedures and keeping into account the offshore location’s policies and rules in mind , the process will turn out really beneficial for the organization.

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